Whether it’s pre-K through 12th grade student registration or higher, or applications and supporting documents for specific repayment plans on student loans, or for any manner of public benefits, or any application and/or solicitation of documents, it should be remittable online, though, surprisingly, and despite available technology, many companies lack computer information systems that enable receipt of scanned and other electronic documents. Though most companies have email addresses at the least, they often require in-person remittance, or physical mailing or faxing of documents, however archaic this may sound today in age.
Enabling electronic remittance of documents at companies that do not traditionally accept applications/supporting documents by such means would alleviate red tape or bureaucratic processes that are synonymous with the receipt, processing, and storing of volumes of paper mailings, or if those companies decide to print received applications the information would be guaranteed legible, seeing that remitters would be required to type the information into the applications,* which, along with any scanned attachments, would be readily producible in the event that hard copies are ever lost or damaged. And this would not require use of any additional paper, as there would be reduced if any need for printing or photocopying manual applications (*use of the term “applications” actually refers to company computer information systems that would receive and retain solicited information from applicants. Also note that the most ideal method of remittance of scanned and other electronic documents is via uploading and saving to customer or client accounts that would be accessible by soliciting companies or agencies.)
This would also significantly decrease walk-in traffic at public service agencies, like the Department of Human Services, etc. and balance or reduce the workload of typically overwhelmed case workers of those agencies. It would also be eco-friendly, as document remitters would be spared post office trips to physically mail documents that they could electronically remit and that recipients could retrieve with the click of a button.
Requiring or at least presenting the option for all parties to litigation (including pro se parties) to electronically remit correspondence, inclusive of scanned discovery or evidence, would further facilitate judicial processes.
Public Computer & Scanner Availability at Relevant Agencies, etc.
Notwithstanding, computers and scanners should be available for public use and completion of applications at each relevant agency for those reduced streams of individuals who would continue to walk in for either lack of access to a computer and/or scanner otherwise or for need of assistance with completing the applications, or scanning and uploading attachments, etc. This would also equip applicants with skills that they could carry into employment and/or skills that should be universally known today in time.
Making Scanners Available in All Public and Other Libraries
All public and other libraries should have scanners that would be available for use by patrons, for the purpose of remitting supporting documents to solicitors or with applications. Librarians should also provide assistance with scanners, etc., as requested.